Guide

Everything you need to know to get the most out of Reuse Lists.

Creating Checklists

Click the New Checklist button on the main page. Give it a name and optionally pin it right away. Your new checklist starts empty. Click Edit to add items.

Editing & Keyboard Shortcuts

Click Edit on any checklist to enter edit mode. From there you can add, remove, and reorder items. When you're done, click Save or use the keyboard shortcut.

Keyboard Shortcuts

• Enter: add a new item below the current one
• Shift + ↑ / ↓: jump between items (selects all text in the target field)
• Shift + Enter: save all changes
• Click the H button to toggle an item into a section heading

To reorder items, click Reorder and drag items into position, or use Shift + ↑ / ↓ to move them with the keyboard.

Pasting Items

Have a list in another app, a doc, or a note? Copy it and paste it directly into any item field while editing. If the pasted text has multiple lines, each line becomes its own item automatically.

You can also use the "or paste a list" link on an empty checklist. It opens a text box where you can paste a full list at once, one item per line.

Reusing Checklists

This is the core of Reuse Lists. Click Reuse on any checklist and you get a fresh active checklist with every item unchecked. The original stays exactly as it was. That's your record of what got done.

Each reused checklist links back to its source with a "from" badge, so you can always trace where it came from. If you reuse a checklist multiple times, the original shows all of its reuses in a Reuses section at the bottom.

Updating Your Template

If you realize your pinned checklist needs a tweak (a missing item, a better order, a new heading), just edit the pinned version directly. The next time you reuse it, the fresh active checklist will have your updates. Previously reused checklists aren't affected, so your history stays accurate.

Want the longer story of why Reuse Lists works this way? Read Why I built a checklist that resets itself.

Finding Older Lists

The Active tab focuses on what you're working on right now, so it only shows checklists that haven't been reused yet. Once you reuse a checklist, the fresh active checklist takes its place and the original quietly steps aside — still there, just out of the way.

You can always get back to the original three ways:

• If you pinned it, it's in the Pinned tab.
• Search by name or item text using the search bar.
• Open an active checklist and click the small "from" badge near the title — it links back to the original.

Pinning

Pin a checklist to bookmark it as a reusable starting point. Pinned checklists appear in the Pinned tab so you can quickly find and reuse them without scrolling through completed lists.

Think of pinned checklists as your templates. Build the perfect packing list, audit checklist, or cleaning routine once, pin it, and reuse it every time you need it.

Headings & Groups

Use headings to organize long checklists into logical sections. In edit mode, click the H button next to any item to turn it into a heading. Items below a heading are visually grouped under it.

When every item under a heading is checked off, the heading is considered complete too.

Archiving

When you're done with a checklist but want to keep it for reference, click Archive. Archived checklists move to the Archived tab and stop cluttering your active list.

You can unarchive a checklist at any time to bring it back. Archiving doesn't delete anything. It's just organizational.

Collaboration Pro

Invite someone by email to help check items off a checklist. Great for a packing list with a partner, a preflight with a co-pilot, or a shared chore list at home.

Inviting someone

Open the checklist and click Collaborators. Enter their email and click Send invite. They get an email with a link; clicking it asks them to log in (or sign up) and accept the invitation.

Until they accept, the invitation shows as Pending. You can Resend the link or Revoke the invitation at any time.

What collaborators can and can't do

• Can: check and uncheck items, reuse the list (the reuse becomes their own active checklist), and leave the collaboration.
• Can't: edit item text, reorder, archive, share, delete, or change pinning. Those stay with you, the owner.

Where it shows up

An accepted collaboration appears in the collaborator's Active tab alongside their own lists, with a small "Shared with you by …" note on the detail page. If you revoke or they leave, it disappears from their view.

Searching

The search bar finds checklists by name and by item text. Type a word and it searches across all your active checklists.

Pro feature: Pro subscribers can also search archived checklists, making it easy to find past records.

Printing

Click the print icon on any checklist to get a clean, printer-friendly version. Headings, checkboxes, and item text are all formatted for paper. No buttons, no navigation, just your list.

Plans & Billing

Free Plan

Get started with up to 10 checklists, 20 items per checklist, and 3 pinned lists. Free forever, no credit card required.

Pro Plan

Unlimited checklists, items, and pins. Search across archived lists. $9/month or $89/year (save 17%). Cancel anytime, and you keep Pro until the end of your billing period.

Manage your plan and billing on the Plan & Billing page.

Example Checklists

Not sure where to start? Browse our example checklists for ready-made lists you can reuse. Camping trips, grocery lists, home maintenance, onboarding, recipes, and more.